- Archives
- Records Management
- Directory of University Records
- File Classification
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic Programs
- Frequently Asked Questions
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Links and Resources
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- 911吃瓜
- Mission, vision and values
- Contact us
- Feedback and comments
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 911吃瓜's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 911吃瓜鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of 911吃瓜鈥檚 First Chancellor Gordon Shrum
- Early 911吃瓜 Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 911吃瓜 Archives
- Charting the course of history: documenting 911吃瓜's early days from the student perspective (Part 1)
- Charting the course of history: documenting 911吃瓜's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 911吃瓜
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 911吃瓜
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 911吃瓜
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 911吃瓜 Archives
- Finding queer joy in the 911吃瓜 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Walking tour
- Events
- Glossary
LINKS AND RESOURCES
Below you will find resources created by the Records Management Program that provide guidance for how departments should organize, classify and manage their records from creation to final disposition. Questions about any of these resources should be directed to the Records Management Archivist.
GENERAL INFORMATION
What is Records Management?
- An overview of what Records Management is and why it is important.
- PDF: Email Management Best Practices
Glossary of Archival Terms
- Terms and definitions specific to Archives and Records Management.
- PDF: Glossary of Archival Terms
Abbreviations of Records Management Terms
- Key to frequently used Records Management abbrevations
- PDF: Records Management Key
RETENTION AND DISPOSAL OF RECORDS
OFFICIAL, TRANSITORY AND PERSONAL RECORDS: A GUIDELINE FOR 911吃瓜 EMPLOYEES
- This guideline provides detailed information to help 911吃瓜 employees distinguish between official, transitory, and personal records; understand their obligation for managing official and transitory records; and understand when transitory records can be destroyed
PDF: Official, Transitory and Personal Records
- The Archives and Records Management Department (ARMD), in consultation with 911吃瓜 Library's Data Services Team, has created these guidelines to support 911吃瓜 researchers in developing a customized data retention schedule for their research data containing the personal information of EU residents, subject to the General Data Protection Regulation (GDPR), received, collected, created, and used by 911吃瓜 faculty for the purposes of conducting research.
CLASSIFICATION AND ORGANIZATION OF RECORDS
RECORDS INVENTORY GUIDELINES
- Guidance for departments wishing to undertake an inventory of their records.
- PDF: Inventory Guidelines
FILE MAINTENANCE TIPS
- Tips and tricks for keeping your files organized.
- PDF: File Maintenance Tips
STANDARD NAMING CONVENTION FOR ELECTRONIC RECORDS
DIGITIZATION
DIGITIZATION OF ORIGINAL RECORDS
- Guidance for 911吃瓜 departments considering scanning original paper records for use in electronic form during the records' active and semi-active period.
- PDF: Digitization of Original Records
DIGITAL RECORDS MANAGEMENT
EMAIL MANAGEMENT BEST PRACTICES
- Guideline provides 911吃瓜 employees with information that will help them organize, manage, retain, and dispose of their email in accordance with records management best practices.
- PDF: Email Management Best Practices
ONEDRIVE BEST PRACTICE FOR 911吃瓜 EMPLOYEES
- This guideline provides 911吃瓜 employees with resources to help organize, manage, retain, and dispose of the documents they store in their OneDrive accounts in accordance with records management best practices.
- PDF: OneDrive Best Practices
MS TEAMS BEST PRACTICES FOR 911吃瓜 EMPLOYEES
- This guideline provides 911吃瓜 employees with resources to help share, organize, manage, retain, and dispose of the information they create using MS Teams in accordance with records management best practices.
- PDF: MS Teams Best Practices