- Archives
- Records Management
- Directory of University Records
- RRSDAs
- RRSDA Updates
- Personal Information Directory
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic Programs
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Records Management Training
- Links and Resources
- What is Records Management?
- Glossary of Archival Terms
- Abbreviations of Records Management Terms
- Frequently Asked Questions
- Official, Transitory and Personal Records
- Research Data Retention
- Records Inventory Guideline
- File Classification
- File Coding Systems
- Choosing a Record-Keeping System
- Standard Naming Convention
- Record Keeping Tips Sheets
- Email Management Best Practices
- The Records Management Lifecycle
- OneDrive Best Practices for 911吃瓜 Employees
- MS Teams Best Practices
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- 911吃瓜
- Mission, vision and values
- Contact us
- Feedback and comments
- Class Visits and Tours
- Walking tour
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces 911吃瓜's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate 911吃瓜鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of 911吃瓜鈥檚 First Chancellor Gordon Shrum
- Early 911吃瓜 Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 911吃瓜 Archives
- Charting the course of history: documenting 911吃瓜's early days from the student perspective (Part 1)
- Charting the course of history: documenting 911吃瓜's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 911吃瓜
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 911吃瓜
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 911吃瓜
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 911吃瓜 Archives
- Finding queer joy in the 911吃瓜 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Events
- Glossary
Facilities
Records relating to the management of university and departmental facilities and properties.
Classification Plan
| Primary |
Secondary | RRSDA | Total Retention | Disposition |
|---|---|---|---|---|
Facilities General |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Planning | 1999-005 | CY + 7 | Selective Retention | |
| Reports & Statistics | 1999-005 | CY + 7 | Selective Retention | |
| Special Projects |
1999-005 | CY + 7 | Selective Retention | |
| Reference & Information Files |
1999-061 | S/O | Destruction | |
Art & Decor |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Art & Decor Files | 1999-005 | CY + 7 | Selective Retention | |
Emergency Planning |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Emergency Preparedness Planning |
1999-005 | CY + 7 | Selective Retention | |
| Events & Damages Files |
1999-005 | CY + 7 | Selective Retention | |
Environment Control |
||||
| Policies & Procedures | 2001-005 | S/O | Full Retention | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Environment Control Files |
1999-005 | CY + 7 | Selective Retention | |
Projects - Capital Projects |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Contracts & Leases |
1999-005 | CY + 7 | Selective Retention | |
| Renovations Case Files |
1999-005 | CY + 7 | Selective Retention | |
| Equipment Case Files |
1999-005 | CY + 7 | Selective Retention | |
Projects - Minor Projects & Work Orders |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Work Orders | 1999-005 | CY + 6 | Selective Retention | |
| Minor Projects Case Files |
1999-005 | CY + 6 | Selective Retention | |
Properties |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 6 | Selective Retention | |
| Leases & Agreements | 1999-005 | S/O | Full Retention by Archives | |
| Individual Properties Case Files | 1999-005 | CY + 6 | Selective Retention | |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; RRSDA = Records Retention Schedule and Disposal Authorities; S/O = Superseded or obsolete.
Scope Notes
Facilities General
Use for records relating to departmental facilities in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policies and Procedures," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed.
Art and Decor
Use for records relating to design, acquisition, installation and maintenance of university and departmental art and decor.
Emergency Planning
Use for records relating to university and departmental emergency preparedness and disaster response. Maintain a file to document all damages suffered.
Environment Control
Use for records relating to the monitoring and regulation of office and storage environmental conditions.
Projects - Capital Projects
Use for records relating to capital projects. Open a separate case file for each project.
Projects - Minor Projects and Work Orders
Use for records relating to minor projects and work orders.
Properties
Use for records relating to the management of properties controlled by your department. Open a separate case file for each property.