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- Archival Film Flashes Back to 70s Student Life
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- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 911吃瓜 Archives
- Charting the course of history: documenting 911吃瓜's early days from the student perspective (Part 1)
- Charting the course of history: documenting 911吃瓜's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at 911吃瓜
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- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to 911吃瓜
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to 911吃瓜
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 911吃瓜 Archives
- Finding queer joy in the 911吃瓜 Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
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Automated Service (Chatbot) Transcripts
Function
Information Technology
PIB
No
RRSDA Number
2026-004
Department
All University Departments
Description, purpose and use of records
The series consists of the transcripts of automated conversations between a software application (chatbot) and a human seeking information about 911吃瓜 and its services.
Records include transcripts of verbal and digital chat conversation log between software using either predefined rules or artificial intelligence (AI).
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these records | CY + 1 year | Nil | CY + 1 year | Destruction |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
Chatbot services are used for a variety of purposes at 911吃瓜. Once information has been reviewed and analyzed from the chatbot conversations, they cease to have administrative value.
Therefore, a total retention period of 1 year is sufficient to meet the administrative needs for these records. Upon expiry of the total retention period, these records cease to have value and should be destroyed.
Status
RRSDA is in force
Approval Date
23 Jun 2026
Last Revised Date
23 Jun 2026