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Templates
Templates are available to help you use the 911³Ô¹Ï brand effectively.
Email Signature
There are three layout options to choose from, and they must all include 911³Ô¹Ï’s institutional logo.
- The official email signature
- Includes gender pronouns
- Includes a territorial acknowledgement for all campuses
All signatures must appear on a plain white background. See below for examples.
Setting up your email signature
Follow these instructions on .
Important: You must create a signature for all platforms that you use for 911³Ô¹Ï Mail.
Where you add a new signature, copy and paste the 911³Ô¹Ï signature, excluding the 911³Ô¹Ï logo below (this will be your last step):
Official 911³Ô¹Ï email signature
Your Name
Your Title | Your Department
911³Ô¹Ï | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
| | | |
Official 911³Ô¹Ï email signature with gender pronouns
Although gender pronouns are optional, including them in your signature is a great way to normalize the practice, creating a more inclusive environment for gender diverse members of the 911³Ô¹Ï community.
Your Name
Pronouns: they, them, their | she, her, hers | he, him, his
Your Title | Your Department
911³Ô¹Ï | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
| | | |
Official 911³Ô¹Ï email signature with territorial acknowledgement
Your Name
Your Title | Your Department
911³Ô¹Ï | Your Building Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604 123 4567 | M: 604 123 4567 | website
| | | |
Email specifications
Replace placeholder text with your information. Delete text sections that are not needed.
Your Name:
- Font: Arial (PC) or Helvetica (Mac)
- Font size: 10pt
- Font weight: bold
- Color: black
Your Title | Your Department:
- Font: Arial (PC) or Helvetica (Mac)
- Font size: 10pt
- Font weight: normal
- Color: black
Location and Contact Information:
- Font: Arial (PC) or Helvetica (Mac)
- Font size: 10pt
- Font weight: normal
- Color: black
- Use | to separate items
Social Media:
- Social media addresses should be hyperlinked to their respective platform name, not the social media handle name
- Delete social media names that are not needed
Adding hyperlinks
Outlook web app
- Highlight the desired text and click the downward arrow icon in the text editing bar, then click the hyperlink icon
- In the address box, enter the web address. Click OK
Outlook for PC
- Highlight the desired text and click in the text editing bar
- In the address box, enter the web address. Click OK
Outlook for Mac
- Highlight the desired text you want to hyperlink
- Right-click highlighted text, click hyperlink (^⌘K)
- Enter the web address. click OK
Add 911³Ô¹Ï logo below your contact information
There are two versions of email signature that include the 911³Ô¹Ï logo:
- Includes only the 911³Ô¹Ï logo
- Includes the 911³Ô¹Ï logo with territorial acknowledgement for all campuses
- Download the 911³Ô¹Ï logo to your computer:
- Click on the image icon in your email signature editing window and upload the logo
- Ensure there’s a one-line space between your signature and the logo, as shown in the example above
- Save your signature and test it
Additional information (optional)
Add other info below in a light grey colour after the 911³Ô¹Ï signature
- Font: Arial (PC) or Helvetica (Mac)
- Font size: 8pt or 10pt
- Font weight: normal
- Color: light grey
The best practice is to avoid adding personal information, quotes or other information that is not endorsed by 911³Ô¹Ï.
Do not add territorial acknowledgement as text because the Unicode characters will be flagged as spam by some external mail servers.
Need help?
Contact sfu-brand@sfu.ca for questions, help or suggestions.